Regulations for the government of the United States Navy (1865)

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Traveling and other Allowances — Rules Concerning the Commencement and End of Rates of Pay

1141 No officer or other person can be paid mileage except for travel actually performed free of government transportation or expense, and in obedience to orders. To entitle an officer of the Navy, including a secretary or clerk, to travelling expenses, he must furnish the pay agent, or Paymaster of his vessel, with a certified copy of his orders and indorsements thereon, after having reported for duty. Officers and others ordered from one station to another, as members of courts martial, courts of inquiry, boards of examination, inspection, &c., or as witnesses, will be allowed travelling expenses, from the place whence ordered and back again, (unless other orders are given,) upon presentation to the pay agent of a certified copy of their order to that service and discharge therefrom. When enlisted men are honorably discharged, within the United States, from vessels returning from sea, they shall be entitled to three cents per mile as travelling expenses from the place of discharge to the place of enlistment if within the United States ; and this allowance will be paid by the Paymaster of the vessel, with the final account of the person entitled thereto.

1142 The allowance for the travelling expenses of officers of the Navy within the United States is fixed by law at ten cents per mile. For travelling out of the United States the actual expenses only are allowed. Detention at any place on the route for more than one day is not considered as part of the travelling, unless certified by the officer to have been necessarily incurred in awaiting the next conveyance. The expenses must be shown by vouchers in the usual form, unless the officer certify that it was not practicable to obtain them, in which case his own certificate to a detailed statement of the actual and necessary expenses will be received as sufficient evidence. The travelling expenses of officers within the United States will be paid by the pay agent at the place to which they shall have been ordered, or by the Paymaster of the vessel to which their orders attach them. When a doubt exists as to the distance travelled, the certificate of the officer, stating the route by which he travelled, with the distance thereon, and that it was the shortest route usually travelled, will be received as evidence, where the Post Office records do not determine, and he should certify that a public conveyance was not furnished.

1143 The actual and necessary traveling expenses of officers proceeding from the United States, under orders for foreign service, will be paid upon the production of bills and receipts, or if they shall certify that it was not practicable to obtain receipts, then upon a statement of the actual and necessary expenses, made with as much particularity as may be in their power, and certified to be correct. The traveling expenses of officers returning to the United States from foreign service under orders, or under permission granted in consequence of sickness or medical survey, will be paid upon the same evidence as is required by the last rule in the case of officers going abroad.

1144 Paymasters are not entitled to traveling expenses in coming to Washington to settle their accounts, unless they do so under orders from the Department.

1145 Stewards to Paymasters and Surgeons are not allowed traveling expenses, unless by special direction of the Department.

1146 When an officer shall be ordered to proceed with recruits from one station to another, his passage shall be agreed for and paid by the pay agent.

1147 The act of March 3, 1835, prohibits any allowance to officers of the Navy beyond their pay, except for traveling expenses. No allowance can be made, therefore, to any such officer for expenses which he may have incurred by reason of sickness, whether for medical attendance or otherwise.

1148 Any fireman, coal-heaver, seaman, ordinary seaman, landsman, or boy, who re- enlists for the term of three years within three months after an honorable discharge, pursuant to the act entitled " An act to provide a more efficient discipline of the Navy," approved March 2, 1855, and to the act approved June 7, 1864, is entitled to three months' pay according to the rating borne upon his discharge, although the re-enlistment may take place immediately after such discharge. This gratuity is conferred only on enlisted men ; stewards and other persons who are appointed are not entitled, though possessing such a discharge.

1149 Paymasters will be allowed the unavoidable loss sustained on clothing and small stores committed to their charge, not exceeding on the former one-and-a-half per cent., or on the latter two per cent., upon their presenting their own certificate of the amount of the loss, and of its having been unavoidably incurred, and a certificate of the Commander of the vessel of his belief that the Paymaster, in the preservation and issuing of the articles entrusted to him, used all the care and diligence which a prudent man would use in respect to his own property.

1150 To entitle any person to the one-fourth additional pay granted by the act of July 17, 1862, he must either have re-enlisted to serve until the return of the vessel in which he is serving, and his discharge therefrom in the United States, or he must have been detained by the Commanding Officer under the seventeenth section of the said act. In order to sustain a charge for such additional payment, therefore, it will be necessary for the Paymaster by whom it shall have been made, to produce, upon the settlement of his account, a certificate of the Commanding Officer that the persons to whom such additional compensation shall have been allowed (mentioning their names) did actually re-enlist as aforesaid, or were detained by him under the said section of the act referred to. This additional pay, under the seventeenth section of the act of July 17, 1862, is to be allowed to all enlisted men detained after the expiration of their terms of enlistment, whether serving on foreign stations or home squadrons.

1151 For the subsistence of prisoners on board of public vessels, who may mess in either the cabin or ward-room, one dollar per day shall be credited to the mess, and paid by the Paymaster for each person. For their subsistence in any other officers' mess, there shall be so credited and paid seventy-five cents per day for each person ; and for their subsistence in any other mess on board than an officers', or by themselves, one ration will be allowed. It is strictly required, in every case, that the caterer of the mess claiming such credit from the Paymaster shall furnish to him his certificate, approved by the Commanding Officer of the vessel, that the actual cost is equal to the amount charged ; if less, then to what- ever lesser sum such subsistence may cost the mess. No other charge shall be made, nor shall any such person conveyed on board such vessels, be required to pay to the mess in which he may live, any compensation for subsistence or passage.

1152 When officers of the Navy are ordered to take passage in any vessel of the United States Navy, no allowance will be made to any mess for the subsistence of such officers.

1153 For the subsistence of pilots, who may mess in the wardroom, one dollar per day shall be credited to the mess, and paid by the Paymaster for each person. For their subsistence in any other officers' mess there shall be so credited and paid seventy-five cents per day for each person ; and for their subsistence in any other mess on board than an officers', or by themselves, one ration will be allowed.

1154 Although it is usual for our ministers to be conveyed in ships-of-war, no allowance is made for the expenses of their maintenance whilst on board. In every such case provision is to be made and the expense to be defrayed by the minister himself, just as it would be if he took passage in a private vessel.

1155 The five cents per day allowed by law to each person in the Navy in lieu of the spirit ration is in addition to pay. Pay officers will credit this allowance on their rolls, under the separate head of "undrawn spirits," to each person on board ship entitled to a ration, and at the end of each quarter will pay the amount due to such of the crew and marines as may elect to receive it. If any person shall decline to receive such payment, it must remain to his credit on the books of the ship, and be accounted for in the same manner as other pay. The commutation price of the Navy ration will continue to be twenty-five cents, without reference to the five cents allowed as above mentioned.

1156 The necessary and proper funeral expenses of all persons who shall die while in actual service of the United States will be paid, when sanctioned by the Navy Department, or by the Commander-in-Chief of the squadron, when on foreign service.

1157 A marine officer commanding a guard of a man-of-war, the complement of the guard of which is forty men or upwards, will hereafter be entitled to an allowance of ten dollars per month for responsibility of clothing, arms, and accouterments.

1158 Double rations are not to be allowed to marine officers commanding guards on board receiving vessels, nor to the marine officer in command of the guard at the navy yard gate in the city of Washington, D. C.

1159 No officer in any branch of the public service, or any other person whose salary, pay, or emolument is fixed by laws or regulations, shall receive any additional pay, extra allowance, or compensation, in any form whatever, for the disbursement of public money, or any other service or duty whatsoever, unless the same shall be authorized by law, and the appropriation therefor explicitly set forth that it is for such additional pay, extra allowance, or compensation.

1160 No charge will be allowed in the accounts of Paymasters for a commission paid to any person for making purchases for the vessels-of-war of the United States on foreign stations. Such purchases shall be made by the paymasters themselves, or by the resident Naval Storekeeper, if there be one.

1161 Upon an original appointment of an officer (if he be not a bonded officer) his pay will commence at the date of acceptance. This rule applies to secretaries and clerks, but they are not to be appointed until the officers authorized to confer the appointments have left their domiciles to enter upon the service on which they may be ordered. The "Leave " pay of an appointed disbursing officer begins on the date of his first order for duty ; his "other duly" and "sea" pay commence, respectively, as above stated respecting other appointed officers.

1162 The pay of all promoted officers commences from the date of the signature of an appointment to perform the duty, should one be given before the issue of a warrant or commission ; or from the date of the sigaature of a warrant or commission, should no appointment have been previously given.

1163 When ordered on sea-service, officers are entitled only to "shore" or "other duty" pay from the day they leave their domiciles, in obedience thereof, to the date of their report for such service, at the place where the vessel to which they are attached is preparing for sea, or, if the vessel is already at sea, to the Commander of the fleet or squadron to which it is attached, or to the Commander of the vessel, from which date their sea pay, with rations, commences. The duty pay of an engineer officer is the same whether employed on shore or at sea, and commences when he leaves his domicile in obedience to orders for duty, though only entitled to rations when on sea-service.

1164 An officer returning to the United States from duty under orders not granted at his own request, or for his own convenience or accommodation, will be considered as on "other duty," and paid accordingly.

1165 When an officer who is attached to a vessel for sea-service enters a hospital for treatment, he shall continue to receive sea pay for three months, unless sooner detached ; but at the expiration of that period, if he should still remain in the hospital, he will be allowed only leave of absence pay until he rejoins the vessel or enters upon other duty.

1166 A clerk's pay is only allowable while the vessel to which he may be attached remains in commission, except as provided for in paragraph 1178.

1167 Chaplains are to be paid the same pay as that specified for lieutenants in the act of 16th July, 1862. (Attorney General's Opinion of 4th September, 1862.)

1168 The provision of the seventeenth section of the act of 16th July, 1862, viz: "In calculating the graduated pay of boatswains, gunners, carpenters, and sailmakers in the Navy, as established by law, the sea-service shall be computed from the dates of their appointments or entry into the service in their respective grades in lieu of the dates of their warrants," is regarded as effective only from the passage of that act.

1169 An officer attached to a vessel for sea-service, who receives from the Department a leave of absence on account of ill health, will be considered as entitled to sea pay, as in the case of an officer similarly attached who enters a hospital for treatment, and then to "other duty" pay until he reports for duty on shipboard; that is, he is entitled to sea pay for three months, and to "other duty" pay until he reports or be detached.

1170 Officers of the Navy attached to vessels employed under the orders of the Department in active service in rivers are entitled to sea pay as well as to rations.

1171 An acting appointment by order of a Commanding Officer, and subsequently confirmed by the Secretary of the Navy, is deemed valid. A copy of the order, certified as such by the Commander of the vessel, may be substituted for the original. It must, however, also be shown that it was issued to supply a deficiency in the established complement of the vessel.

1172 Firemen and coal-heavers, when unable to perform their duties from other causes than sickness, or injury received in line of duty, or when they neglect them, shall receive only a reduced pay ; that is, firemen of the first class shall only receive the pay of firemen of the second ; those of the second the pay of coal-heavers, and coal- heavers the pay of ordinary seamen, so long as they neglect their duties or are unable to perform them, or until duly discharged from the service.

1173 No person enlisted for the naval service is entitled to pay whilst at a naval hospital after the expiration of his term of enlistment, but he may be retained for hospital treatment.

1174 Officers are entitled to receive the pay due them up to the date of sailing, without reference to the advance received from the pay agent.

1175 A temporary leave of absence is not to be understood as detaching an officer from duty to which he has been ordered by authority of the Department, or as affecting his rate of pay.

1176 The accounts of officers who are paid through the Fourth Auditor's office will be settled only at the end of each quarter of the calendar year, or at the period of their transfer to some disbursing officer.

1177 The petty officers and enlisted persons serving on monitors attached to the Atlantic Blockading Squadrons, or employed in the Gulf of Mexico, will be allowed an addition of one-fourth of the rate of pay prescribed by the order of the Navy Department, dated May 16, 1864.

1178 Pay Officers will be allowed "other duty" pay for themselves and their clerks for the time employed in the settlement of their accounts, not exceeding the periods specified in paragraph 1199. And neither clerks nor stewards of the pay department shall be required to perform clerical services for any other than the pay officer of the vessel, except in cases of emergency, to be approved by the Commanding Officer.

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